In real estate marketing, finding new and effective ways to reach potential clients can be challenging. Still, amidst the digital noise and crowded email inboxes, there’s a powerful weapon. What’s that? A real estate direct marketing campaign.

Think of captivating postcards, enticing brochures, and personalized letters finding their way into the hands of your target audience. Doesn’t it sound great? That’s because it is.

One way to start your real estate direct mail campaign is with a Word document and your local print shop. However, we all know that hasn’t worked out too well in the past. Just the idea of it sounds daunting vain, right?

Don’t worry–we’ve got a better idea. We thought about redesigning direct mail in real estate and found the perfect way to do it. Join us as we discover the true potential of direct mail marketing in the real estate industry.

What is Direct Mail Marketing and Why is It Important in Real Estate?

Real Estate Direct Mail Letters Source

Real estate direct mail marketing is a targeted advertising strategy. It involves sending physical promotional materials, such as postcards, brochures, letters, or other print materials to potential customers’ mailboxes.

Unlike email marketing, which reaches customers electronically, direct mail relies on tangible materials. Print materials often have a higher chance of capturing recipients’ attention. Hence, real estate professionals have started to pay more attention to it recently.

In fact, letter-size mails pose the strongest return on investment (ROI) compared to other marketing channels–43%. With staggering results like these, it’s clearer than ever that real estate direct mail marketing is making a huge comeback.

5 Benefits of Direct Mail in Real Estate

Real Estate Mailbox US Source

Real estate agents use direct mail marketing campaigns to generate leads. Direct mail campaigns also show a positive ROI when it comes to nurturing prospects and building brand awareness.

With well-crafted materials, real estate direct mail can help you thrive by generating new leads, potential buyers or sellers in your farm area. But what are the actual benefits of direct mail? Let’s see:

  • It’s a non-expensive alternative to other marketing strategies (e.g., Facebook paid ads). Plus, you can also reduce the expenses even more by sparing the design services fees using templates.
  • It’s a great way to showcase your brand offline and bring life to it outside digital channels. Marketers know that prospective clients who see brands all over the place (print, website, social media, etc.) take a shorter time to convert. Plus, you will most likely be top of mind when they are looking for a realtor.
  • It’s the best strategy to reach out to your local real estate market. This also makes it a winning method to boost your real estate farming efforts.
  • Print materials can reach a diversified target market. Your flyers can be delivered to all kinds of clients: property owners looking to sell, renters looking to buy, real estate investors, and many others. Moreover, the word-of-mouth effect will only amplify brand awareness.
  • It’s a clever way to promote your advertising channels. Let’s say you’ve recently invested money into the performance marketing side of your real estate business. Your top real estate agent ads are running all over the web, so there isn’t much you can do in terms of digital marketing efforts. But who’s promoting the ads themselves? Who’s directing people to check out the ads in the first place, other than limited algorithms? Your print ads!

How To Kickstart Your Direct Mail Marketing Campaign?

US Direct Mail Postal Truck Source

Identify Your Target Audience

The key to success in real estate direct mail lies in the foundation of your strategy. That starts with your ideal customer profile.

  • Identifying your target audience is crucial for a successful direct mail marketing campaign.
  • For real estate agents, this means defining the ideal buyer or potential sellers personas in your farming area.
  • Research their preferences, interests, and pain points.
  • Create compelling and relevant content to meet their expectations.
  • Use data analytics tools (especially AI-powered tools) to summarize demographic information. This will help you segment your real estate mailers.

Craft the Perfect Real Estate Direct Mail Campaign

Creating Compelling Content

Your mailpiece is your first impression, and you know what they say about it. It’s not just about pretty pictures and catchy phrases. It’s about telling a story. A story that resonates with your audience, addresses their pain points, and showcases how you can make their real estate dreams come true. Craft your message thoughtfully, and watch your response rate soar.

If you’re lacking inspiration, use our AI generator to adjust wording or create the perfect content from scratch.

Call to Action (CTA)

Placing CTAs in your real estate direct mail is like placing signposts along a scenic route. They guide your recipients on the journey you want them to take. They prompt real estate leads to take action. Whether it’s visiting your website, scheduling a call, or looking up listings, CTAs can help. Make sure to include your business contact information on your print materials.

Design and Branding

Xara offers a cheap and effective approach to design and branding. With a diverse selection of templates and a powerful photo editor, your content can be ready in minutes!

Once you open the dashboard, you can import your real estate website assets by simply pasting the URL. Use the built-in gallery to upload your favorite pictures, and you’re done! From now on, all you have to do is apply the brand guidelines to any template you wish to customize.

Automated Real Estate Branding

This will save you tens of thousands of dollars in design fees and countless hours.

Additionally, explore the Listing URL import feature. Simply paste your listing website URL and watch any template auto-populate with your details.

Automated Real Estate Marketing Materials with Xara

To gain a deeper understanding, navigate to Xara Print Marketing feature now and try out our 14-day free trial!

Personalize Your Direct Mail

Personalizing your door direct mail campaigns is all about making a connection. Here are some ideas for print materials personalization for better lead generation:

  • Using first names
  • Acknowledging their unique preferences
  • Referring to local events and customs
  • Addressing common pain points and struggles

With personalized elements, you create a genuine rapport that stands out in a sea of generic messages.

Measuring and Analyzing Success

Realtors measuring direct mail campaigns Source

Measuring the outcomes of your direct mail efforts goes beyond numbers. It’s about making informed decisions to refine your strategies.

You can use A/B testing to test different direct mail pieces or campaigns to see which ones perform better. This can help you optimize your campaigns and improve their performance over time.

Track Your Mailings Response Rates

If you want to track direct mail campaigns, you need to look at the response rate. Monitor the percentage of recipients who respond to your call to action. Alternatively, you can track the number of leads or deals that result from your campaign (conversion rate). This can help you determine your campaign’s ROI.

Ask for RSVP

Incorporating a simple “RSVP” request in your direct mail marketing materials is a clever strategy. That’s because this two-way interaction deepens your connection but also offers a tangible measure of your campaign’s impact.

Navigate the Legalities

Real estate agents meeting Source

The legal aspects of any business are probably not that exciting, but they’re equally important. Here are some common aspects to watch out for:

Complying with Regulations

The USPS offers comprehensive guidelines on mailing specifications. These include sizes, labeling, and bulk mail requirements. Follow their recommendations when sending direct mail to build brand awareness. Direct mail services are explicit when it comes to how you should send mail, so this part is easy to follow.

The data involved in the creation of any direct mail piece comes with regulations. The United States postal service doesn’t display any explicit federal laws that prohibit direct mail. They also do not restrict direct mailers in specific ways. Still, accounting for GDPR is crucial.

Also, each jurisdiction may have different rules about real estate marketing through direct mail.

Data Privacy and Protection

Safeguard customer data and maintain their trust by adhering to data protection standards. Always check with reliable sources of information before sending any direct mail piece.

Check the Fair Housing Act before your next direct mail campaign. This federal law prohibits discrimination in housing practices, including advertising. Ensure your direct mail content adheres to fair housing guidelines.

Here are some other compliance strategies for real estate agents:

  1. Stay Informed. Regularly review resources provided by FTC, USPS, and your state’s real estate licensing authority.
  2. Consult Legal Counsel. When in doubt, seek advice from legal professionals who operate in the real estate business.
  3. Ethical Guidelines. Follow ethical guidelines set by real estate industry associations (the National Association of Realtors).
  4. Transparent Advertising. Ensure your direct mail materials provide accurate information about properties, pricing, and services.
  5. Local Laws. Familiarize yourself with local ordinances and regulations regarding the best practices before making any marketing investment.
  6. Consumer Privacy. When collecting and using customer data, comply with data protection standards. When dealing with European citizens, check the General Data Protection Regulation (GDPR) before sending out mail postcards to your local market.

How Much Does Direct Mail Marketing Cost?

When considering the costs of direct mail services, it’s essential to break down the factors that contribute to your budget.

Here’s a breakdown of the costs real estate marketers face in direct mail marketing:

  • Design Expenses:
    • Professional Graphic Design. Pro Tip: Spare yourself design costs by using free real estate templates for any print material. Think of real estate postcards, flyers, door hangers, and so much more.
    • Copywriting. Once again, Xara can help you save up by using our AI generator (powered by Open AI) to write compelling texts.
    • Visual Assets. The costs of property pictures, headshots, or any other pictures you need vary depending on photographers and areas.
  • Printing Costs:
    • Flyers or Postcards. According to PS Print, the cost of printing out a flyer can vary between $0.86 – $0.07 per piece (depending on size, paper quality, and finishes). However, these prices will likely differ with each print shop.
    • Brochures. The cost of printing out brochures sits between $0.72 – $0.09 per piece (based on complexity and quality).
  • Postage Costs:
    • Mailing Rates. This rate depends on the proximity of your mailing lists.
    • Delivery Options. This cost can vary depending on how soon you need your mail expedited to potential clients. You can opt for standard delivery of express shipping.
  • Mail Lists:
    • Data List Purchase. $100 – $400 (depending on list size and targeting criteria). However, it’s best to build your own list by practicing local networking and participating in events.

DOs and DON’Ts of a Direct Mail Campaign


  • DO Offer Exclusive Content. Provide recipients with valuable insights, such as local market trends, home-buying tips, or neighborhood guides.
  • DO Incorporate Interactive Elements. Integrate QR codes, augmented reality, or scannable links. Make it easy for recipients to access more content or property details.
  • DO Showcase Local Expertise. Highlight your knowledge of the local real estate market.
  • DO Showcase Visuals. Use high-quality images and designs that showcase properties by using templates. Capture attention and convey your brand’s professionalism with Xara’s Photo & Graphic Designer!
  • DO Include Clear CTAs. Place clear and action-oriented Calls to Action (CTAs) that guide recipients toward desired actions.
  • DO Test and Optimize. Experiment with different designs, messaging, and formats. Identify what resonates best with your audience.


  • DON’T Overwhelm with Information. Avoid overcrowding your real estate market with excessive details. Keep the content concise and clear.
  • DON’T Use Misleading Language. Be transparent and honest in your messaging. Avoid using misleading language that could erode trust with your recipients. Don’t display false or misleading information about your real estate listings.
  • DON’T Neglect Brand Consistency. Maintain consistent branding elements, such as logos, colors, and fonts.
  • DON’T Ignore Compliance. Familiarize yourself with relevant postal regulations and data privacy laws. Neglecting compliance can lead to legal issues.
  • DON’T Neglect Tracking and Analysis. Monitoring response rates and outcomes helps you refine your strategy and achieve a higher ROI with your next direct mail pieces.
  • DON’T Disregard Timing. Sending mailpieces at the wrong time can diminish their impact. Consider timing factors, such as seasonality and local events.

Real Estate Direct Mail Print Ideas + Postcard, Brochure & Flyer Templates

Xara Cloud Real Estate Print Template

A well-crafted physical marketing material speaks volumes. Consider these print options to make an impact:

  • Flyers. Highlight property features, market insights, or upcoming events to capture attention and pique interest.
  • Brochures. Showcase a portfolio of properties, agent bios, and valuable resources like market value or positive reviews.
  • Infographics. Visualize complex data or market trends through eye-catching infographics.
  • Door Hangers. Personalize messages, announce open houses, or offer neighborhood insights.
  • Real Estate Modern Postcards. Pair these with the right messaging to present property listings, promotions, or neighborhood highlights.
  • Business Cards. Don’t underestimate the impact of a well-designed business card. Ensure your contact details, branding, and a memorable tagline appear on your real estate business card.
  • Event Handouts. For workshops, seminars, or community events, use event handouts or real estate letters. Include event details, tips, or relevant market information.

Real Estate Agents: Embrace Print Too

real estate templates-min

Amidst the digital buzz, don’t forget the power of print for real estate success. Direct mail is your ticket to making real connections that stick.

Get creative with engaging flyers, brochures, and postcards. It’s a fabulous mix of art and strategy where stories meet smart sharing.

Diving into real estate direct mail? Try out Xara as your print and direct mail marketing tool. Make your designs shine, showing the professionalism of your services. When tech and creativity come together, any prospective client can turn into a customer.

Print is real and memorable. Unlike social media marketing, direct mail works with tangible ads–physical mail. That is what makes it so powerful.

If you’re ready to boost your print mail game, check out Xara today! Elevate your designs, send out well-executed direct mail campaigns, and customize your marketing materials–all from the same app.

Send those mailers today! WestGate Real Estate Social Proof